Managing Course Reserves
Answer
Table of Contents
Adding Items to a Reading List
Copy an Existing Reading List to a Course
Removing Items from a Reading List
Icon Key
- More options/more actions:
- Temporary:
- List:
- Recent:
Creating a course
In Alma, click on Fulfillment on the menu bar and go to Course reserves. Click on courses.
Click on + Add Course
Enter course information.
- Course code should be the official TCC class code.
- Section should be the campus CH, NO, PO, VB. If there are multiples of the same course at one campus with different books on reserve you can add a number (CH, CH2, CH3, etc.)
- Go to Academic Department and select Campus.
- Go to Processing Department and select Tidewater CC Course Reserves
- Choose start and end dates. The course will automatically go active when it within those dates. Due to load times reserves in Alma will not show up in Primo until the next day. When the course is inactive it cannot be searched in Primo.
Add an instructor to the course by clicking on the instructor tab and then + add Instructor. Search for the instructor(s) by name. Select the faculty/staff account and NOT the public library account or a student with the same name. Students will be able to search by instructor name in Primo.
When you have entered all the information, click Save. The course will be added to the list.
Creating a Reading List
Click on + Add Reading List.
Enter the appropriate information. Use the class code. Alma will allow duplicate reading list names in different courses but adding campus codes will help keep them straight in the reading list pane.
Click on More options to manage the reading list.
Click on Reassign to assign a reading list to yourself (or someone else). Select the name from the list. Click on assign to.
Adding Items to a Reading List
Method 1: Adding Items to a Reading List by Scanning them in (easiest method):
Click on Fulfillment and then Scan in Items.
Click on the Change Item Information tab. For Change Type select Temporary. Select the Location: Reserves Desk. Assign the appropriate item policy.
Clicking on the list icon to bring up a list of Reading Lists.
Select the appropriate reading list.
Go to call number type and select “Other Scheme.” Change the loan period as well in item policy. Type in the new reserve call number in call number. Scan or type in the barcode.
Method 2: Adding an item by request (two-part process; use this method to request a book from another campus for your course reserves):
Go to the reading list and use the more option icon (…) to select work on. Click on + Add Citation and then Add Repository Citation.
Type the title into the search box.
Check the box next to the item you want to put on reserve and click on select. Go to more options and select Items.
Once you are in items go to more options again and select change location.
In Request Type select move temporarily. Change To to the campus library. Change Destination Location to Reserves. Assign the appropriate loan time in Item Policy. Click Submit. The item will be sent to the Circulation Department to be pulled from the shelves and scanned.
Copy an existing reading list to a course
Go to Reading Lists and find the reading list to be copied. Click on More options. Select Copy Reading List.
Then Select the course and click Submit.
Alma will add a number to the new reading list name. The copies exist independently. The original reading list can be deleted without affecting the copy.
Removing items from a reading list
Go to the reading list and click more options and select work on.
Find the item you wish to remove and click on more options. Select Remove.
Confirm.
This removes the item from the ready list but does not place it back in the circulating collection.
Go to Scan in items. For Change Type choose Restore. Scan in the item and it will be restored to its original Location and Item Policy.
Deleting a Reading List
In the Reading List task list click on more options and select delete.
A confirmation message will pop up. Click on confirm.
Alma will not provide a warning that there are items on a reading list. Be sure to check before deleting.
Deleting a Course
Go to Reserves in the Fulfillment menu and select courses. Choose the course you wish to delete and click on more options. Select delete.
A confirmation message will pop up. Click on confirm. The course and its reading list will be deleted. Items on the reading list will not be automatically returned to the circulating collection. See removing an item from a reading list for more information on how to restore them.